Personal Assistant - Life Admin & Digital Organisation

VirtuHirePrivate executive support

Remote – South Africa, Able to work with significant overlap into US Eastern Time; US Eastern Time overlapPart-TimeSenior

Salary not disclosed

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Job Details

Languages: Excellent written and spoken English; French language ability (advantageous).
Experience: Minimum 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar.
Required Skills: Project ManagementGoogle WorkspaceNotion

Have a minimum of 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar.
Have demonstrated experience managing personal/life administration, rather than solely corporate administration.
Bring strong organisational and project-management abilities.
Have excellent written and spoken English.
Be confident making professional telephone calls and handling external correspondence.
Have strong digital organisation skills and experience with email and inbox management, cloud storage, calendars and task-management systems.
Be comfortable using Google Workspace, Gmail, Notion, Todoist, password managers and AI-based productivity tools.
Be able to work independently and create structure without detailed instructions.
Exercise discretion when handling private, personal and potentially financial information.
Be comfortable working with international organisations and service providers.
Be able to work with significant overlap into US Eastern Time.
French language ability is advantageous.

Review, organise and prioritise outstanding personal administration and projects.
Create structured action plans and break complex projects into manageable steps.
Drive projects and outstanding tasks through to completion.
Manage personal email, inbox organisation and correspondence.
Organise digital files, documents, cloud storage, passwords, accounts and personal information.
Manage calendars, appointments, reminders and important deadlines.
Establish and maintain task-management, productivity and long-term organisational systems.
Make calls and conduct written outreach on behalf of the individual.
Liaise with banks, utilities, insurers, service providers, government institutions and other organisations.
Research solutions and service providers, and use productivity and AI tools to improve efficiency.

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