Virtual Executive Administrative Coordinator

JobgetherExecutive administration

Based in United States, 9:00 AM–6:00 PM EST/EDT; aligned with U.S. Eastern Time business hoursFull-TimeExecutive

Salary1,060 - 1,150 USD per month

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Job Details

Languages: Excellent written and verbal English communication skills; Spanish language skills are also required.
Experience: Minimum of 1 year of experience in an executive assistant, administrative assistant, or similar administrative support role.
Required Skills: Microsoft OfficeGoogle Workspace

Have at least 1 year of experience in an executive assistant, administrative assistant, or similar administrative support role.
Bring previous experience supporting an executive, senior leader, or business owner; this is strongly preferred.
Demonstrate strong calendar management and scheduling skills across professional, family, and personal commitments.
Have excellent written and verbal English communication skills and Spanish language skills.
Manage email and triage requests with a professional, polished communication style.
Manage multiple tasks and deadlines with exceptional organization and attention to detail.
Anticipate needs, identify next steps, and take action without constant direction.
Use sound judgment and discretion with confidential personal or business information.
Be comfortable supporting both professional and personal administrative needs.
Be comfortable managing approximately 10 calls per day and communicating through voice and digital collaboration platforms.
Work full-time on a dedicated basis from 9:00 AM–6:00 PM EST/EDT.
Be familiar with Google Workspace, including Gmail, Calendar, Chat, and Meet, and Microsoft Office Suite.
Experience with Lawmatics and RingCentral is beneficial.

Provide day-to-day professional and personal administrative support to a senior leader.
Coordinate professional, family, and personal appointments, commitments, and schedule changes.
Prioritize communications, manage information, and ensure timely follow-through.
Coordinate household tasks, including dry cleaning, grocery pickups, errands, and personal services.
Arrange business and family travel, including flights, accommodations, car rentals, schedules, and logistics.
Respond to race series communications and coordinate related orders, requests, and logistics.
Track marketing activities, orders, shipments, and follow-ups.
Maintain referral partner lists and coordinate mailings, launches, and promotional-material shipments.
Maintain records and communications using Google Workspace, Microsoft Office, RingCentral, and Lawmatics.

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