Executive Assistant / Virtual Assistant
New
O
Olivia Professional SolutionsExecutive support
Source API remote eligibility restrictions: United States, Ability to work in Eastern Standard Time (EST). Schedule: ESTFull-Time
Salary not disclosed
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Job Details
- Languages
- Excellent English communication skills — written and verbal.
- Required Skills
- Google Workspace
Requirements
- Have proven experience as an Executive Assistant or Operations Support to a C-level executive.
- Demonstrate strong critical thinking and decision-making skills.
- Take a proactive, solutions-oriented approach.
- Have advanced proficiency in Microsoft Teams and Outlook.
- Be proficient with collaboration or task management tools.
- Have excellent written and verbal English communication skills.
- Be highly organized, adaptable, and detail-oriented.
- Have a reliable internet connection and backup power source (generator).
- Be able to work in Eastern Standard Time (EST).
- Experience managing complex executive calendars and high-volume meetings is preferred.
- Familiarity with HIPAA-compliant systems and data handling is preferred.
Responsibilities
- Organize, prioritize, and maintain the CEO’s schedule to maximize productivity and minimize conflicts.
- Prepare agendas, manage meeting logistics, and document meeting minutes and follow-ups through Microsoft Teams.
- Maintain and monitor to-dos and ensure action items are completed on time.
- Draft, proofread, and manage correspondence.
- Handle day-to-day administrative tasks and scheduling requests.
- Manage information flow between internal and external stakeholders.
- Anticipate needs, track commitments, and follow through on deliverables.
- Use technology tools to streamline processes and improve coordination.
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