Executive Assistant to the Chief Technology Officer
New
F
FilevineLegal technology
Listing location: United States; Workplace type: Remote; Structured job location: United StatesFull-TimeExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- 3+ years as an EA supporting VP/C-level executives
- Required Skills
- Google WorkspaceSlack
Requirements
- Have 3+ years of experience as an executive assistant supporting VP/C-level executives.
- Have prior experience supporting a CTO, CPO, or other technology-adjacent team.
- Be proficient with Google Workspace, including Sheets, Forms, Docs, and Drive.
- Be proficient with MS Outlook/Exchange, Slack, and Zoom.
- Have experience with Navan and Ramp for travel and expense operations.
- Be familiar with Guru, Claude/AI tooling, Lattice, and Gong.
- Communicate directly, clearly, and proactively across organizational levels.
- Be highly organized, detail-oriented, and skilled at calendar prioritization.
- Be able to navigate matrixed organizational structures.
Responsibilities
- Manage the CTO’s complex calendar, balancing shifting priorities, strategic working blocks, and urgent requests.
- Provide calendar and operational support to senior R&D leaders, including VPs, EVPs, and the Chief Architect.
- Coordinate leadership meetings, prepare agendas, take notes, and follow up on action items.
- Add relevant background context to executive 1:1 meeting descriptions.
- Book and manage the CTO’s travel through Navan and process expense reports in Ramp in accordance with company policy.
- Track annual training allocations, per-person travel budgets, and offsite Budget vs. Actual trackers.
- Coordinate the weekly Friday Demo Day program, including rotation calendars and presenter announcements.
- Administer recurring recognition programs, including submissions, voting tallies, and reward tiers.
- Coordinate conference and leadership offsite logistics, attendee tracking, team mapping, badges, and vendor or deposit payments.
- Manage shared Google Drive and Outlook groups, new-hire access workflows, and quarterly access audits across Slack, Google, and Exchange.
View Full Description & ApplyYou'll be redirected to the employer's site
