AI-Supercharged Executive Assistant

New

JobgetherHealthcare administration

Based in the United StatesFull-TimeExecutive

Salary8 - 9 USD per hour

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Job Details

Have 1–3 years of relevant experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting a business owner, executive, or senior leader.
Have hands-on experience using AI tools for real business or administrative work.
Demonstrate strong project coordination, organization, and task-management skills, with the ability to follow work through to completion.
Manage competing deadlines and priorities while maintaining attention to detail.
Create clear, polished slide decks and deliver effective presentations.
Have excellent written English and the ability to communicate professionally in another person’s voice.
Exercise discretion and sound judgment, including knowing when to act independently and when to escalate.
Work independently while communicating proactively and consistently with the practice owner.
Be proficient with Google Workspace or Microsoft 365.
Complete required confidentiality and compliance training before starting.
Have a reliable home-office setup and stable internet suitable for secure, HIPAA-compliant remote work.
Experience with ChatGPT or Claude is preferred; healthcare practice experience and familiarity with Canva, HIPAA requirements, EMR or CRM platforms, and Asana or Monday.com are advantageous.

Manage the practice owner’s calendar, including time blocking, meeting confirmations, appointments, and travel coordination when applicable.
Triage the owner’s inbox, draft communications, handle routine requests, and escalate decisions or urgent matters appropriately.
Use AI tools to prepare email drafts, calendar summaries, agendas, reports, and other materials, reviewing generated content before sharing.
Maintain a task tracker and follow commitments, owners, deadlines, and follow-ups through completion.
Coordinate projects across the owner, staff, patients or clients, and vendors, and monitor milestones.
Prepare meeting agendas, presentations, slide decks, and recaps with assigned action items.
Provide daily and weekly summaries of priorities, progress, outstanding items, and completed work.
Gather and validate information from CRMs, EMRs, spreadsheets, and other systems for reporting.
Support practice workflows such as patient and client follow-up, referrals, scheduling, invoices, PTO tracking, vendor coordination, and compliance reminders.
Create and maintain SOPs, improve workflows, and protect patient, staff, and business information in accordance with HIPAA requirements.

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