Executive Assistant - Operations Support
New
O
OutsourcedIn
Source API remote eligibility restrictions: United States, Australian Business HoursFull-Time
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English.
- Required Skills
- Google WorkspaceSlackAsanaProcess improvement
Requirements
- Previous Executive Assistant, Operations Coordinator or similar experience.
- Excellent written and spoken English.
- Exceptional organisation and attention to detail.
- Strong follow-up and accountability skills.
- Ability to manage multiple priorities and deadlines.
- High initiative, ownership and independence.
- Confident and professional stakeholder communication.
- Ability to work effectively in a fast-paced environment.
- Experience with project and task-management systems.
- Applicants must submit an updated CV, a two-minute video introduction and a written response describing how they managed multiple priorities and stakeholder follow-ups to meet an important deadline.
Responsibilities
- Manage and prioritise the CEO's inbox, calendar and action items.
- Coordinate meetings, appointments and business communications; prepare agendas, notes, reports and follow-up actions.
- Track operational tasks, deadlines and deliverables, and maintain Asana boards, dashboards and project trackers.
- Follow up with staff and stakeholders on outstanding actions, escalating delays, risks and operational bottlenecks.
- Coordinate communication between departments and keep the CEO informed of project progress and outstanding matters.
- Assist with SOP documentation and process improvements.
- Support recruitment, onboarding and employee administration.
- Organise business documents, maintain accurate records and assist client-delivery and operations teams.
- Manage ad hoc operational projects and administrative priorities.
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