Administrative Operations Specialist
New
O
OceansAdministrative operations
Location: Sri Lanka, Work a split shift with some overlap with our client’s time zone.Full-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Professional fluency in English, with excellent reading, writing, and speaking abilities.
- Experience
- At least 5 years in a communication-heavy role at a reputable firm
- Required Skills
- Project CoordinationTime Management
Requirements
- Have at least 5 years of experience in a communication-heavy role at a reputable firm.
- Demonstrate professional fluency in English, including excellent reading, writing, and speaking abilities.
- Bring strong interpersonal and organizational skills.
- An undergraduate degree is preferred; relevant work experience is also valued.
- Certifications such as an MBA, CFA, CIM, CIPM, or CIMA are considered an added advantage.
- Be able to work a split shift with some overlap with the client’s time zone.
- Attend in-person training programs during the first 3.5 weeks.
Responsibilities
- Manage and optimize the client’s work calendar, scheduling meetings, appointments, and events around business priorities.
- Coordinate meetings with internal teams, clients, and other stakeholders.
- Organize and prioritize daily tasks, meetings, and follow-ups to help ensure deadlines are met.
- Arrange business travel based on the client’s work schedule and needs.
- Manage the client’s emails, phone calls, and other professional correspondence, ensuring timely and professional responses.
- Prepare and organize agendas, presentations, reports, and other meeting materials.
- Act as a liaison between the client, internal teams, and external stakeholders, supporting communication and follow-through.
- Coordinate schedules, follow-ups, and other logistics for client-facing meetings.
- Coordinate small-scale projects and tasks, track progress, and follow up on open tasks and milestones.
- Research and compile information for ongoing tasks and initiatives.
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