Production Project Coordinator
T
TVPBranded merchandise
Location: India, The Philippines (Remote)Full-TimeJunior
Salary not disclosed
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Job Details
- Experience
- 2+ years of hands-on experience in order management, production coordination, purchasing, or a similar role.
- Required Skills
- Written communication
Requirements
- Have 2+ years of hands-on experience in order management, production coordination, purchasing, or a similar role.
- Manage dozens of open orders across multiple vendors while keeping track of each order's status.
- Demonstrate strong attention to detail, including checking purchase order quantities and pricing against vendor proformas.
- Take ownership of documentation, persistent follow-up, and timely escalation.
- Respond promptly and pursue outstanding answers so orders do not sit idle.
- Prioritize competing deadlines, handle routine issues independently, and know when to involve the Order Management Lead.
- Work proactively without constant supervision and close the loop without repeated reminders.
- Be comfortable using AI tools in daily work.
- Communicate in writing with vendors and internal teams and follow up until receiving an answer.
- Learn new software quickly; training on the proprietary system will be provided.
Responsibilities
- Process approved orders in the proprietary system and keep open order records current.
- Submit orders to manufacturers and vendors, confirming specifications, quantities, pricing, and ship dates.
- Track open jobs daily and flag delays, errors, and risks to the Order Management Lead and Client Managers.
- Build and send a daily status report covering orders in production.
- Maintain order documentation, including purchase orders, vendor proformas, invoices, shipping updates, tracking, and shipping methods.
- Check vendor invoices against purchase orders and proformas, and coordinate with Finance on accurate, timely payment.
- Act as the day-to-day vendor contact for order questions, changes, and follow-ups.
- Use AI tools to summarize status, catch document mismatches, and draft vendor follow-ups.
- Identify recurring process problems and suggest fixes.
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