Finance & Administrative Operations Coordinator
J
JobgetherFinance operations
Listing location: India; based in India; Structured job location: India, 9:00 AM–5:00 PM EST, Monday through FridayContract
Salary not disclosed
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Job Details
- Languages
- Professional English communication skills are required; bilingual Spanish is a plus.
- Required Skills
- Microsoft ExcelGoogle Workspace
Requirements
- Strong hands-on experience with QuickBooks Desktop.
- Practical accounts receivable experience, including payment follow-up and collections coordination.
- Experience reconciling customer payments, deposits, bank activity, and accounting records.
- Background in financial administration, bookkeeping, accounting support, or a closely related function.
- Strong Microsoft Excel skills for reports, trackers, reconciliations, and financial analyses.
- Experience identifying discrepancies, missing documentation, unusual variances, and payment exceptions.
- Payroll-support experience is strongly preferred.
- Familiarity with Service Channel or similar billing platforms is an advantage; RouteStar experience is a plus.
- Familiarity with Microsoft Office, Google Workspace, payroll/timekeeping platforms, and related business systems.
- Strong organization and ability to maintain accurate trackers, checklists, and open-item lists.
- Ability to work independently, take ownership of recurring responsibilities, and manage multiple priorities accurately.
- Professional English communication skills are required; bilingual Spanish is a plus.
- Ability to work the agreed schedule of 9:00 AM–5:00 PM EST, Monday through Friday.
Responsibilities
- Review weekly accounts receivable aging, identify overdue balances, and follow up on customer payments.
- Maintain open-item lists and trackers for unresolved balances, payment exceptions, missing information, and financial issues.
- Maintain customer records, payments, deposits, statements, and AR reporting in QuickBooks Desktop.
- Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances.
- Monitor and process deposits from checks, cash, and money orders, reconciling expected payments against bank and accounting records.
- Compare invoice, customer, and payment records across RouteStar, QuickBooks, and other systems; investigate discrepancies and billing exceptions.
- Prepare Excel reports, reconciliations, financial trackers, and operational reports; gather supporting expense documentation.
- Prepare payroll support information, gather new-hire payroll details, and maintain payroll-support records.
- Support inventory and receipt management, office supply ordering, fleet administration, client documents, scheduling, and routine administrative tasks.
- Document and improve recurring processes and standard operating procedures.
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