Marketing Coordinator
New
S
SOVRAPublic procurement
Location: United States—RemoteFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 2–5 years of experience in marketing coordination, project coordination, administrative support, supplier coordination, or a related role.
- Required Skills
- Project ManagementAdobe Creative SuiteProject CoordinationQuality AssuranceHubSpotCanva
Requirements
- Have a bachelor’s degree or diploma in Marketing, Communications, Business Administration, Project Management, or a related field, or equivalent experience.
- Have 2–5 years of experience in marketing coordination, project coordination, administrative support, supplier coordination, or a related role.
- Have experience tracking budgets, invoices, purchase orders, supplier quotes, or project expenses.
- Be comfortable coordinating third-party suppliers, print vendors, promotional product providers, or event-related vendors.
- Demonstrate strong organizational skills and the ability to manage multiple projects, deadlines, vendors, and details simultaneously.
- Have excellent written and verbal communication skills and strong attention to detail and accuracy.
- Be able to manage multiple tasks, meet deadlines, and liaise with internal and external stakeholders.
- Basic familiarity with Adobe Creative Suite, Canva, or similar design tools is an asset.
- Video editing experience is a bonus.
- Familiarity with marketing in HubSpot is a bonus.
- Experience in a software company or government, or exposure to procurement, is a bonus.
Responsibilities
- Support day-to-day administrative needs, including project tracking, meeting coordination, documentation, and follow-up.
- Track marketing budgets, purchase requests, invoices, supplier quotes, and approvals.
- Maintain project schedules, task lists, status updates, and timelines.
- Coordinate third-party suppliers for printed collateral, promotional items, branded clothing, signage, and event materials.
- Manage supplier quotes, timelines, proofs, production schedules, delivery requirements, and final files.
- Track inventory and order branded collateral, swag, apparel, and event supplies.
- Manage the Association Tracker and coordinate upcoming deliverables with external association contacts.
- Conduct quality assurance reviews for brand consistency, formatting, spelling, links, version control, and production accuracy.
- Make minor design edits to existing assets, templates, presentations, handouts, and collateral.
- Update marketing files, creative briefs, production trackers, and shared team resources.
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