Senior Event Operations Manager
New
J
JobgetherEvent management
Remote work in the United States, U.S. Eastern Time Zone preferredFull-TimeManager
Salary70,000 - 80,000 USD per year
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Job Details
- Experience
- 5+ years of experience managing complex, large-scale live events
- Required Skills
- Budget management
Requirements
- Have 5+ years of experience managing complex, large-scale live events, ideally involving 500 to 5,000 attendees.
- Bring hands-on Cvent experience for registration, housing, and attendee management.
- Demonstrate strong Smartsheet proficiency for project management, operational tracking, timelines, and coordination.
- Have experience managing and reconciling operational budgets of up to $2M.
- Know venue logistics, utility ordering, general service contractors, rigging, internet and telecommunications, and event health and safety requirements.
- Have experience with invoice processing, financial reconciliation, and Banquet Event Order reviews.
- Communicate effectively with internal teams, vendors, venues, and event stakeholders.
- Bring strong attention to detail, organization, and project management abilities.
- Remain flexible, prioritize effectively, and make sound decisions in high-pressure event environments.
- Be willing to work occasional evenings and holidays when required by event schedules.
Responsibilities
- Serve as the operational hub for assigned events and communicate deadlines, workflow changes, and show team requirements across departments.
- Build and maintain work order schedules, timelines, and cross-functional project tracking in Smartsheet.
- Coordinate venue, decorator, and general service contractor requirements, including utilities and facilities.
- Oversee third-party vendors and non-sponsored fulfillment for activations, show management areas, and evening events.
- Develop and implement event health, safety, and security plans, and support sustainability initiatives and reporting.
- Finalize food and beverage requirements and review Banquet Event Orders.
- Manage hotel housing blocks and related administration, using Cvent for registration and housing where applicable.
- Oversee invoice processing, operational budgets, and financial tracking.
- Manage production, placement, and execution of event signage.
- Collaborate across teams to resolve operational challenges and adapt to changing requirements.
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