Project Coordinator
New
F
FIRSTEvent management
Region: EMEAFull-TimeEntry
Salary not disclosed
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Job Details
- Experience
- 1-2 years experience
- Required Skills
- Microsoft ExcelMicrosoft OfficeBudget managementPowerPoint
Requirements
- Have 1-2 years of experience, including entry-level venue sourcing, meeting planning, and supporting a team.
- Be proficient with Microsoft Office applications, including PowerPoint and Excel.
- Be willing to travel when required; the role requires domestic travel.
- Be able to manage multiple projects, prioritize heavy workloads, and maintain attention to detail.
- Have strong organization and time-management skills to meet strict deadlines.
- Be able to collaborate with colleagues at all levels and work independently.
- Bring a resourceful, flexible approach to changing demands and pressure.
Responsibilities
- Support the planning and execution of virtual, in-person, and hybrid events.
- Support events from creative concept and initial briefing through reconciliation.
- Assist with budget management, site selection, hotel and venue management, registration, transportation, food and beverage, décor, and staffing.
- Coordinate name badges, event materials, and shipping for in-person events.
- Support team members with event management and onsite execution.
- Keep team members and internal stakeholders informed of relevant logistical information.
- Create timely communications as needed.
- Help ensure events adhere to client standards of operations.
- Prepare accurate and timely event budgets, invoices, and reconciliations.
- Share supplier, service, and venue best practices and propose creative solutions.
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