Project Coordinator / Accounts Payable Specialist
New
Remote - PakistanFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- Two to five years of experience in project coordination, project administration, accounts payable, or operations support
- Required Skills
- Project CoordinationMicrosoft ExcelNetSuiteAsana
Requirements
- Two to five years of experience in project coordination, project administration, accounts payable, or operations support.
- Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies.
- Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes.
- Experience supporting multiple projects while managing competing priorities and deadlines.
- Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking.
- Ability to maintain large datasets and project records accurately.
- Strong understanding of project documentation and administrative processes.
- NetSuite experience, particularly with purchase order and accounts payable workflows, is strongly preferred.
- Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms is strongly preferred.
- Experience with reporting, dashboards, data visualization, or project financial analysis is strongly preferred.
- Experience supporting subcontractor onboarding, compliance documentation, or field service operations is strongly preferred.
Responsibilities
- Review and update purchase orders in NetSuite, confirming alignment with project requirements.
- Process subcontractor and vendor invoices accurately and within established timelines.
- Verify invoices have the correct purchase order number, coding, approvals, and supporting documentation.
- Match invoices to purchase orders and supporting records, research variances, and coordinate resolution.
- Communicate with vendors about billing questions, documentation needs, and payment status.
- Maintain organized, audit-ready project financial records, invoice logs, and supporting documentation.
- Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns.
- Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders.
- Support subcontractor onboarding, project reporting, dashboards, data validation, and administrative workflows.
- Recommend and support improvements to accounts payable and project coordination workflows.
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