Administrative Assistant
Y
YempoAdministrative Services
Philippines, mid-shiftFull-TimeMiddle
SalaryPhp 45,000 to Php 55,000
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Job Details
- Languages
- English
- Experience
- 3-4 years
- Required Skills
- Project ManagementMicrosoft ExcelMS Office
Requirements
- 3-4 years of experience as an Administrative Assistant or the equivalent.
- Proficient in MS Office, including Word, Excel, and Outlook.
- Accurate work and clear communication.
- Dependable, reliable, and timely execution of tasks.
- Strong attention to detail.
- Excellent communication skills, proficiency in the English language.
- Strong project and analytical skills.
Responsibilities
- Provide administrative and operational support to Project Managers, allowing them to focus on site activities.
- Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records, ensuring files are organized and easy to navigate.
- Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo.
- Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
- Prepare O&M and record drawings and maintain accurate project documentation.
- Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
- Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.
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