Manager, Executive Assistants (People)
C
CohereEnterprise AI
Location: New York; Secondary Locations: Toronto; Workplace: RemoteFull-TimeManager
Salary$125K - $210K; California, New York & Washington States: $140K – $160K; All other US States: $125K – $145K; Canada: $180K – $210K
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Job Details
- Experience
- 7+ years of experience working as an Executive Assistant or equivalent experience; 2+ years of experience managing a high performing Admin team
- Required Skills
- Team managementGoogle SheetsSlack
Requirements
- 7+ years of experience working as an Executive Assistant or equivalent experience
- 2+ years of experience managing a high performing Admin team
- Anticipate others needs and work proactively to address them
- Previous experience partnering with senior leaders in a fast-paced, innovative environment
- Strong communication skills, both written and verbal, with comfort speaking to C-level stakeholders
- Highly self-motivated and exercise discretion, tact, and professionalism
- Detail-oriented, organized, and ability to stay calm under tight deadlines
- Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
- Ability to work effectively in a balance of collaborative and independent work
- Experience creating and maintaining positive working relationships with internal and external stakeholders
Responsibilities
- Manage the day-to-day schedule for our SVP of People, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday
- Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation
- Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
- Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness
- Manage the day to day operations of part of the EA team, including 1:1s, performance management, and career development
- Manage the broader EA team to promote collaboration, communication, and efficiency across departments
- Take on special projects like coordinating team events or community-building activities
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