Executive Assistant
New
F
FreedUpReal Estate
Mexico. Brazil. Colombia. Guatemala. Honduras. Costa RicaFull-TimeMiddle
Salary$800 - $1,600 per month (based on experience)
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Job Details
- Experience
- 3+ years
- Required Skills
- BookkeepingGoogle WorkspaceSlackQuickBooksNotion
Requirements
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace).
- Strong organizational and prioritization abilities.
- Proven ability to manage sensitive information with discretion.
- Background in contracting and compliance concierge services preferred.
- Experience with client needs assessment and Statement of Work (SOW) creation.
- Procurement management experience.
- Proactive, self-directed, and thrives in an environment with evolving needs.
- Experience managing both business and personal responsibilities for a founder or executive is a plus.
- Basic knowledge of bookkeeping, reporting, or data entry preferred.
- Reliable high-speed internet and a modern home office setup.
Responsibilities
- Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling and focus time.
- Support bookkeeping and accounting using QuickBooks.
- Document, organize, and improve company workflows and SOPs in Notion.
- Handle administrative finance processes such as client billing, invoices, and reimbursements.
- Plan and manage travel logistics and industry event registrations.
- Serve as the central communication link between the CEO, internal team, and external partners.
- Provide structured updates and summaries on priorities and progress.
- Handle assistant property manager-level work and support property management operations.
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