Virtual Assistant – Operations & Administrative Support
New
R
Remote OfficeFinancial Consulting
United States, 10:00 AM–2:00 PM New South Wales TimePart-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Google WorkspaceData entry
Requirements
- Proven experience in virtual assistance, executive assistance, administration, or operations support.
- Hands-on experience with ClickUp managing tasks, deadlines, and follow-ups.
- Strong data entry and data validation skills with high accuracy.
- Excellent written and verbal communication in English.
- Comfortable working with AI agents and AI-driven workflows in a business setting.
- Strong organisational skills and the ability to manage multiple priorities.
- Self-directed and reliable, able to work independently.
- Comfortable learning and adapting to specific internal systems and processes.
- Experience with Xero is an advantage but not essential.
Responsibilities
- Own and manage the CEO's task pipeline in ClickUp - tracking deadlines, updating statuses, following up on outstanding items, and flagging anything at risk of falling behind.
- Handle day-to-day administrative coordination - scheduling, reminders, follow-ups, and general support to keep the CEO's workload moving.
- Maintain organised records, documents, and spreadsheets across Google Workspace and other business systems.
- Perform data entry and data validation in Xero - entering information accurately, spotting errors or missing data, and flagging issues before they become problems.
- Communicate with and support workflows involving the business's AI agents, following direction on how and when to engage with them.
- Assist with client-related admin - gathering information, preparing documents, and coordinating follow-ups as directed.
- Learn and follow the business's specific processes rather than applying assumptions from previous roles.
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