Executive Assistant
New
C
Core-VA SolutionsHealthcare
Makati, Philippines. Manila, Metro Manila, Philippines. Davao, Davao Region, Philippines. Cavite, Calabarzon, Philippines. Cebu, Central Visayas, Philippines. Iloilo, Western Visayas, PhilippinesFull-TimeMiddle
Salary7 USD per hour
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Job Details
- Languages
- English
- Required Skills
- Project CoordinationMicrosoft ExcelAsanaCanva
Requirements
- Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role.
- Strong organizational, project coordination, and follow-through skills.
- Experience supporting executives, managing multiple priorities, and coordinating stakeholders.
- Proactive process-improvement mindset with experience creating SOPs or improving workflows.
- Excellent written and verbal English communication.
- Strong attention to detail and ability to work independently.
- Proficiency with Microsoft 365, Excel, Asana, and Trello.
- Familiarity with Canva, social media, or content management tools (plus).
- Experience in healthcare, Home Health, IDD, nonprofit, or compliance (plus).
Responsibilities
- Manage inboxes, calendars, meetings, priorities, and executive follow-ups.
- Coordinate projects, deadlines, deliverables, and communication across stakeholders.
- Follow up proactively with team members, clients, vendors, and partners until tasks are completed.
- Prepare dashboards, reports, meeting notes, action items, and status updates.
- Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups.
- Identify opportunities to improve workflows, systems, and recurring processes.
- Create and maintain SOPs, workflows, checklists, and process documentation.
- Organize compliance documentation and track regulatory correspondence and deadlines.
- Handle professional email and phone communication with internal and external stakeholders.
- Support website updates and social media content creation using Canva.
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