Executive Assistant

New

Must be located in PST or MST time zone, PST or MSTFull-TimeSenior

Salary$125,000 - $150,000 DOE

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Job Details

Experience: Minimum of 5 years of experience
Required Skills: Project ManagementMicrosoft Office SuiteGoogle WorkspaceSlack

Minimum of 5 years of experience assisting C-level and senior executives in a dynamic and fast-paced setting.
Exceptional organizational, time-management, and multitasking skills.
Stay calm under pressure, be resourceful in ambiguous situations, and always think several steps ahead.
Exceptional written and verbal communication skills.
Demonstrated hands-on proficiency with AI tools (ChatGPT, Claude, or similar).
Tech-savvy and quick to adopt new tools, especially Google Workspace and Slack.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Power BI).
High level of integrity, professionalism, and discretion.
Ability to adapt to changing priorities and manage a dynamic workload.
Familiarity with travel booking platforms and expense management systems.

Support the CEO by handling both executive and administrative functions.
Maintain a real-time awareness of the CEO's priorities, schedule, relationships, and personal values.
Create and manage executive dashboards, presentations, and case study analysis.
Own and run special projects end-to-end on behalf of the CEO.
Use AI tools to accelerate the CEO's output - drafting, summarizing, researching, and synthesizing information.
Build and refine AI-assisted workflows, prompts, and automations.
Proactively manage a complex professional calendar across multiple time zones.
Arrange and manage all aspects of professional and personal travel.
Maintain the executive’s personal calendar, including reservations and appointments.

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