Heartland Fund Grants Associate

New

JobgetherGrantmaking, Nonprofit

Based in United StatesFull-TimeMiddle

SalarySalary range of $59,500–$70,000 per year.

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Job Details

At least three years of professional experience, including experience in a nonprofit environment; grants management, philanthropy, or a related field is preferred.
Strong proficiency with Google Workspace, including Docs, Sheets, Calendar, and Drive, as well as video conferencing platforms such as Zoom.
Experience coordinating complex, collaborative projects and managing multiple priorities, deadlines, and stakeholders.
Strong written and verbal communication skills combined with excellent customer service and interpersonal abilities.
Highly collaborative approach with a partnership mindset and the ability to work effectively across teams and with external organizations.
Resourceful, proactive, and creative problem-solving skills, with the ability to navigate evolving processes and a changing operational environment.
Experience with philanthropic organizations, fiscal sponsors, nonprofit intermediaries, funder collaboratives, or other grantmaking environments is desirable.
Familiarity with grants management systems and processes, particularly Fluxx, is an advantage.
Understanding of the financial and regulatory environment affecting nonprofit and philanthropic organizations is a plus.
Experience working with colleagues and stakeholders from diverse backgrounds and perspectives, with an appreciation for rural communities and cultures.
Experience living or working in rural America is strongly preferred.
A demonstrated commitment to racial justice and equity.

Support grantees and internal teams throughout the complete grants management lifecycle, from invitation and onboarding through final closeout.
Create and maintain contact, organization, grant, and other records, ensuring information remains accurate and up to date.
Track narrative and financial reports, follow up on outstanding documentation, and help maintain grantmaking timelines.
Determine grantee eligibility and support due diligence activities in coordination with relevant teams.
Provide technical support to staff and grantees using the Fluxx grants management system and assist with training on relevant technology, policies, and procedures.
Develop templates, tools, dashboards, and recurring processes that improve the efficiency and consistency of grants management activities.
Coordinate proactively with grants management colleagues, program leads, and external partners to keep workflows and reporting requirements on track.
Prepare grant data reports and materials for staff, boards, committees, and strategic partners as needed.

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