Senior Administrative Specialist / PMO Specialist
New
M
Manila RecruitmentLogistics Technology
Philippines, Aligned with HQ schedules (UK-based)Full-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 4+ years
- Required Skills
- Project ManagementProject CoordinationMicrosoft ExcelGoogle SheetsGoogle WorkspaceSlackNotionGenerative AI
Requirements
- 4+ years of experience in Administrative, PMO, Project Coordination, Executive Assistant, or Business Support roles.
- High proficiency in Microsoft Excel and Google Sheets (formulas, data organization, tracking).
- Hands-on experience with core office suites (MS 365 / Google Workspace).
- Practical proficiency using generative AI tools like Gemini, ChatGPT, or Copilot.
- Exceptional written and spoken English skills.
- Ability to work independently with high self-motivation and time management skills.
- Dedicated home office setup with reliable high-speed internet and power backup.
- Strong attention to detail and ability to follow processes accurately.
- Proven experience managing multiple workstreams in a fast-paced environment.
- Willingness to work dedicated hours aligned with UK-based HQ schedules.
Responsibilities
- Provide day-to-day administrative support to the Head of Customer Success and CEO.
- Draft and maintain Standard Operating Procedures (SOPs), onboarding guides, and business knowledge bases.
- Streamline administrative workflows using AI tools and business software.
- Manage end-to-end administrative onboarding for new clients.
- Act as a cross-functional bridge by tracking project schedules and operational documentation.
- Maintain accurate operational and sales tracking sheets using Excel and Google Sheets.
- Assist with meeting coordination, agenda drafting, and actionable follow-ups for leadership.
- Represent the company in customer calls and client conversations.
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