Executive Assistant (Chief of Staff)
H
Hire OverseasOperations, Strategy
Mexico City, Mexico City, Mexico. Brazil. Colômbia, São Paulo, Brazil. Argentina Poniente, Ciudad de México, Mexico. El Salvador, Diego de Almagro, Chile. Nicaragua, Availability during US business hoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Project ManagementNotionCritical thinking
Requirements
- Experience in an EA, chief of staff, operations, or strategic support role where you were trusted to figure things out rather than follow a defined playbook
- Strong critical thinking and problem-solving instincts, identifying what needs to happen and acting on it
- Comfortable operating in ambiguous, fast-moving environments without a clearly defined daily structure
- Resourceful and proactive, asking the right questions and closing the loop without being told
- Strong written and verbal English communication across both async and real-time formats
- Organized and detail-oriented, managing multiple threads simultaneously
- Discretion and trustworthiness when handling personal, family, or sensitive matters
- Submit an updated resume
- Submit a 1–2 minute Loom video introduction
Responsibilities
- Work directly with the principal to identify priorities, clarify direction, and determine what needs to happen next
- Serve as a sounding board for ideas, new initiatives, and problem-solving sessions
- Translate ambiguous challenges into clear next steps and actionable plans
- Communicate proactively via WhatsApp, email, and Zoom, including async updates when the principal is traveling
- Build workflows, systems, and processes from scratch, documenting them as they're developed
- Identify gaps in how things are running and propose improvements without being asked
- Take on short-term projects and drive them to completion, turning ideas into concrete documents, plans, or systems
- Manage multiple initiatives simultaneously without losing track of details
- Handle personal and family-related tasks delegated by the principal with discretion and complete confidentiality
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