Office & Operations Coordinator
New
S
ScaleSourceOperations Administration
Mexico. Colombia. Kenya. South Africa. Philippines. Serbia, Monday–Friday, 9:00 AM–6:00 PM (Pacific, Central, or Eastern)Full-TimeMiddle
Salary1,250 - 1,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft ExcelGoogle SheetsGoogle WorkspaceSlackAsanaNotion
Requirements
- 3+ years in a role like Operations Assistant, Administrative Coordinator, Office Coordinator, or Executive Assistant, supporting founders, executives, or multiple stakeholders directly
- Hands-on experience owning calendar management, meeting coordination, SOP creation, and reporting cadences
- Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
- Experience with at least one project management tool: ClickUp, Asana, Monday.com, Trello, or Notion
- Comfortable building reports, dashboards, or trackers in Google Sheets or Excel
- Genuinely fluent written and spoken English
- Reliable internet connection and dedicated workspace
- Strong punctuality and follow-through capabilities
Responsibilities
- Manage calendars and scheduling across multiple stakeholders, confirming meetings ahead of time so nobody shows up to a dead call
- Turn decisions and meeting notes into tracked action items with an owner and a due date, and chase the ones that stall
- Build and maintain SOPs and process documentation for anything that repeats more than once
- Prepare and send recurring reports, dashboards, or trackers in Google Sheets or Excel, on schedule, without a reminder
- Keep shared tools like Slack, project boards, and shared drives organized enough that nobody has to ask you where something is
- Handle routine decisions inside existing guardrails and flag only what genuinely needs a founder's judgment
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