Practice Project & Administrative Support Coordinator

New

JobgetherPrivate Equity

Based in United StatesPart-TimeMiddle

Salary not disclosed

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Job Details

Bachelor’s degree in Business Administration, Operations, Communications, Project Management, or related field.
At least 2 years of experience in project coordination, administrative support, or operations.
Demonstrated ability to manage multiple concurrent workstreams with accuracy and consistent follow-through.
Proficiency with at least one project-management platform (e.g., Monday.com, Asana, ClickUp).
Strong English communication skills, business acumen, and professional judgment.
Proactive, self-directed working style with the ability to anticipate needs.
Practical experience using LLMs (e.g., Claude) for everyday tasks.
Proficiency with Slack, Google Workspace, and calendar systems.
Ability to adapt quickly to new software and workflows.
Available for a consistent 4-hour daily block, Monday through Friday.
Experience in private equity, consulting, or professional services is preferred.
Familiarity with EOS/Traction, HubSpot, and SOP platforms like Trainual is a plus.

Coordinate multiple concurrent projects by tracking owners, deadlines, dependencies, and action items.
Manage the Practice Leader’s calendar, resolving scheduling conflicts and adjusting priorities.
Monitor internal Slack channels to capture requests, surface information, and maintain communication flow.
Prepare meeting materials, document decisions, and capture structured notes.
Maintain Monday.com boards by updating task status, ownership, and project progress.
Update operational documentation and SOPs using tools like Trainual.
Utilize AI tools like Claude to summarize transcripts and draft administrative materials.
Perform light HubSpot administration, including updating lead records and deal stages.
Track working hours and organize administrative reporting.

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