Executive Assistant for EOS Coaches and Consultants
New
S
ScaleSourceCoaching and Consulting
Mexico. Colombia. Kenya. South Africa. Philippines. India, Monday–Friday, 9am–6pm (Pacific, Central, or Eastern)Full-TimeMiddle
Salary1,250 - 1,500 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- HubSpotGoogle WorkspaceSlackAsana
Requirements
- 3+ years as an executive assistant supporting a founder, coach, or consultant.
- At least one 12+ month stretch supporting the same individual.
- Demonstrable history of managing high-volume inboxes and calendars for busy executives.
- Hands-on experience for at least one year with 3+ of the following: Google Workspace, Zoom, Calendly, Slack, ClickUp, Asana, HubSpot, GoHighLevel, or Kajabi.
- Proven experience managing frequent launches, webinars, events, or high-volume client follow-up tasks.
- Genuinely fluent written and spoken English, including the ability to write convincingly in another person's voice.
- Reliable high-speed internet and a dedicated quiet workspace.
- Strong organizational skills and ability to manage professional responsibilities independently.
- Familiarity with EOS (Entrepreneurial Operating System) concepts like Rocks, L10s, and Scorecards is a plus.
Responsibilities
- Keep the founder's inbox at zero by replying in their voice and escalating only essential matters.
- Manage the calendar and ensure meeting preparation is completed proactively.
- Track and follow up on action items from meetings and planning sessions to ensure deadlines are met.
- Execute onboarding checklists for new clients to ensure smooth transitions.
- Maintain clean client records and ensure documentation is accessible and organized.
- Coordinate work between external contractors such as designers and tech support to ensure timely delivery.
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