Administrative Assistant - Proposals & Business Operations
F
Fathom RoboticsDefense Contracting
Virginia, United States. Maryland, United States. Washington, District of Columbia, United StatesPart-TimeMiddle
Salary30 - 45 USD per hour
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Job Details
- Experience
- 2+ years
- Required Skills
- Microsoft OfficeCompliance
Requirements
- 2+ years of experience supporting government proposals.
- Exposure to pricing or Basis of Estimate (BOE) development.
- Familiarity with government proposal structure, compliance matrices, and volume organization.
- Competence in working with pricing spreadsheets and labor cost build-ups.
- Strong written and organizational skills with attention to formatting and detail.
- Working proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Ability to manage multiple deadlines independently.
- Comfortable handling light HR, payroll, or finance administrative tasks.
- Experience working in a small team supporting sensitive government programs.
- Must be available for an in-person interview.
Responsibilities
- Prepare government proposals including formatting, compliance checks, and assembly of technical and pricing volumes.
- Develop and maintain Basis of Estimate (BOE) pricing inputs including labor hours, rates, and direct costs.
- Track proposal deadlines, contributor inputs, and action items to ensure on-time submission.
- Coordinate recruiting, hiring, and onboarding tasks including paperwork and system access.
- Organize timesheets, invoices, and payroll documentation.
- Assist with HR administration, benefits documentation, and multi-state compliance.
- Support finance functions including AP/AR documentation and reconciliation backup.
- Manage contract and legal documentation routing via DocuSign and track renewals.
- Perform data entry in ERP systems and maintain general business records.
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