Executive Assistant

New

Plutus

Philippines. Egypt. United Arab EmiratesFull-TimeMiddle

Salary not disclosed

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Job Details

Previous Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive.
Exceptional organisational skills and reliability.
Excellent written and spoken English.
A proactive approach to identifying needs rather than waiting for instruction.
Strong judgement and confidence in making decisions independently.
High attention to detail and strong follow-through capabilities.
Comfortable receiving incomplete or unstructured instructions and producing organised actions.
Strong research and problem-solving skills.
Tech-native and comfortable working across platforms such as Notion, Google Workspace, and Miro.
Comfortable adopting AI tools like ChatGPT and Claude to improve workflows.
High level of discretion and trustworthiness when handling confidential information.

Manage and organise the Founder's inbox, filtering noise and prioritising important correspondence.
Own calendar management, including scheduling, rescheduling, and coordinating meetings.
Follow up with internal and external stakeholders to ensure commitments and actions are completed.
Research, coordinate, and book travel, including flights, accommodation, and transportation.
Collect and organise invoices and receipts for business and personal expenses.
Liaise with internal teams, accountants, vendors, and service providers on the Founder's behalf.
Conduct research and distill information into clear findings and recommendations.
Transform unstructured instructions and voice notes into organised documents, action plans, and checklists.
Use AI tools extensively to improve the speed and quality of day-to-day work.
Identify repetitive administrative tasks that can be streamlined or automated.

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