Executive Assistant (Estimation & Marketing Support)
New
V
Virtual AssistConstruction / Home Services
PhilippinesFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Minimum of 3 years of experience
- Required Skills
- SalesforceMicrosoft OfficeHubSpotGoogle WorkspaceAsanaCanva
Requirements
- Minimum 3 years of experience as an Executive Assistant, Senior Virtual Assistant, or Operations Coordinator.
- Experience in construction, home services, or related industries.
- Experience supporting construction estimating processes, bid preparation, or project coordination.
- Background in social media management, digital marketing, or marketing coordination.
- Excellent written and verbal English communication skills.
- Advanced proficiency with Google Workspace and/or Microsoft Office.
- Experience using project management platforms (e.g., ClickUp, Asana, Trello, Monday.com, Notion).
- Familiarity with CRM platforms (e.g., HubSpot, Salesforce, JobNimbus, Jobber, Buildertrend, ServiceTitan, Zoho).
- Experience with estimating software (e.g., PlanSwift, Buildertrend, STACK, Procore, Bluebeam) is an advantage.
- Basic knowledge of Canva, Adobe Express, or similar graphic design tools.
- Strong organizational, analytical, and problem-solving skills.
Responsibilities
- Coordinate and maintain complex executive schedules and communications.
- Prepare reports, presentations, and business documents.
- Assist with preparing and reviewing project estimates, bids, and proposals.
- Coordinate with estimators, project managers, and vendors to gather pricing information.
- Plan, schedule, and publish content across social media platforms.
- Maintain CRM platforms and customer databases with accuracy.
- Track project progress and maintain communication between the executive team and field operations.
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