Executive Assistant GTM Operations
New
C
CivitechCivic Technology
Hiring within our current footprint of 30 states (AL, AK, CA, CO, DC, DE, FL, GA, HI, IL, IN, MA, MD, MI, MN, NC, ND, NH, NJ, NV, NY, OH, PA, SD, TN, TX, VA, WA, WI, WY)Full-TimeMiddle
Salary$75,000 - $95,000 a year
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Job Details
- Experience
- 3–9 years
- Required Skills
- Google WorkspaceSlackAsanaProcess improvement
Requirements
- 3–9 years of relevant experience supporting an executive, senior leadership team, or complex cross-functional organization.
- Ability to independently manage and prioritize a high-volume daily workload with minimal supervision.
- Sound judgment regarding independent issue resolution and when to escalate sensitive blockers.
- Excellent written and verbal communication skills with a focus on clear status reporting and documentation.
- Confidence working with senior leaders, including the ability to provide pushback and clarify expectations.
- Proactive mindset with the ability to identify and address organizational inefficiencies.
- Strong interpersonal skills to build trust and enforce meeting structures.
- High degree of discretion when handling confidential information.
- Experience working in a fast-paced, remote environment.
- Systems thinking ability with a focus on simplifying work processes.
- Desired: Experience improving team operating rhythms or cross-functional workflows.
- Desired: Familiarity with Google Workspace, Slack, and Asana or similar tools.
Responsibilities
- Manage the COO’s calendar and inbox by triaging messages and surfacing priorities.
- Coordinate scheduling, meeting preparation, and follow-ups for the COO.
- Monitor internal Slack channels to route questions and track resolutions.
- Facilitate recurring meetings by developing agendas, circulating materials, and tracking action items.
- Evaluate and optimize meeting cadence to eliminate duplication and protect team focus time.
- Document key decisions and follow-ups to ensure cross-functional alignment.
- Partner with GTM leaders to refine team operating rhythms and communication patterns.
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