Executive Assistant / Operations Assistant
A
AgentConstruction / Home Improvement
Latin America (LATAM), 8:00 AM – 4:00 PM Pacific Time, with flexibility within 8:00 AM – 6:00 PM PTFull-TimeMiddle
Salary900 - 1,300 USD per month
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Job Details
- Languages
- English, Spanish
- Experience
- 3+ years
- Required Skills
- Operations ManagementBookkeeping
Requirements
- 3+ years of experience in executive assistance, administrative operations, or project management.
- Fully fluent in English, both written and spoken.
- Experience with employee onboarding, time tracking, payroll-related administration, or expense management.
- Experience working with receipts, job costs, hours, and invoices.
- Ability to work strictly within Pacific Time Zone business hours.
- Highly organized with excellent attention to detail.
- Proactive and capable of working independently without constant supervision.
- Tech-savvy with the ability to learn new administrative, payroll, and expense-management systems.
- Strong Spanish proficiency is a significant advantage.
- Previous experience supporting residential construction, home improvement, or field-service teams is preferred.
Responsibilities
- Manage executive calendars, scheduling, email correspondence, and administrative requests.
- Organize information, documents, and recurring administrative workflows.
- Coordinate new-hire onboarding and collect required employee documentation.
- Maintain accurate employee records and sync information with payroll and HR systems.
- Track employee and field-team billable hours and manage project expenses.
- Monitor job costs and identify missing or inconsistent financial information.
- Support routine billing and light bookkeeping tasks.
- Follow up with employees and field teams to ensure project deliverables and documentation are completed.
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