Senior Executive Assistant
New
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PavagoExecutive Administration
Colombia. Brazil. Mexico. Argentina. Costa Rica, U.S. Business HoursFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 5+ years of experience
- Required Skills
- Project ManagementMicrosoft Office SuiteGoogle WorkspaceAsanaNotion
Requirements
- 5+ years of experience as an Executive Assistant, Chief of Staff, or Senior Administrative Assistant.
- Proven track record supporting CEOs, Founders, or C-Suite executives.
- Exceptional organizational and project management skills.
- Excellent written and verbal English communication abilities.
- High level of professionalism, discretion, and ability to handle confidential information.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Expertise in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
- Proficiency with project management tools such as Asana, Monday.com, Notion, or Trello.
- Experience with video conferencing platforms like Zoom and Microsoft Teams.
- Ability to work effectively during U.S. Business Hours.
Responsibilities
- Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
- Prioritize and manage executive email communications, screening calls, and drafting correspondence.
- Coordinate domestic and international travel arrangements, including itineraries and expense reconciliation.
- Support strategic initiatives and executive projects by tracking deadlines and deliverables.
- Organize board meetings, leadership off-sites, and company events including meeting logistics and materials.
- Maintain confidential records, documentation, and improve administrative workflows.
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