Executive Assistant (Household and Business Operations)
New
B
Brains and BrandsPrivate Equity
Bogotá, Bogota, Colombia. Tegucigalpa, Francisco Morazán Department, Honduras. Buenos Aires, Buenos Aires, Argentina. Santo Domingo, Distrito Nacional, Dominican Republic. La Paz, La Paz Department, Bolivia, Plurinational State of. Mexico City, Mexico City, MexicoFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- 5+ years
- Required Skills
- Microsoft OfficeGoogle WorkspaceNotion
Requirements
- 5+ years of experience in a senior executive assistant, chief of staff, family office, or private household management role.
- Proven track record managing business and personal life support simultaneously.
- Hands-on experience with financial coordination (expense tracking, billing, tax document prep).
- Strong background in household and family operations (vendor management, childcare logistics).
- High level of AI tool fluency (Claude, ChatGPT).
- Proficiency in Notion, Google Workspace, and Microsoft Office.
- Strong judgment and decision-making capabilities.
- Ability to work outside standard hours and handle high availability expectations.
- Excellent written and verbal communication skills.
- Experience building light automations with tools like Zapier.
Responsibilities
- Manage calendars, inboxes, meetings, and communications across all firm activities.
- Coordinate with investors, operators, attorneys, and consultants.
- Reconcile receipts and manage expense tracking across platforms like QuickBooks or Expensify.
- Prepare documents for tax filings and manage vendor billing.
- Research and book complex travel itineraries for both business and family travel.
- Oversee household maintenance, inventory, and childcare logistics.
- Plan and execute corporate and personal events.
- Maintain relationship indexes and conduct research for ad hoc firm or family projects.
- Utilize AI tools (Claude, ChatGPT) and automation (Zapier, Notion) to streamline workflows.
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