Accounts Payable Specialist
New
J
JobgetherAccounting, Technology
CanadaFull-TimeMiddle
Salary48,000 - 65,000 CAD per year
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Job Details
- Experience
- 5+ years
- Required Skills
- Microsoft ExcelNetSuite
Requirements
- 5+ years of experience managing full-cycle accounts payable processes in a professional finance or accounting environment.
- Strong working knowledge of US GAAP, particularly accruals, prepaids, expense recognition, and related accounting treatments.
- Experience working with NetSuite or a comparable enterprise resource planning (ERP) system.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Intermediate Excel proficiency, including pivot tables, lookups, and basic formulas.
- Strong attention to detail and a high level of accuracy when handling financial transactions, records, and reconciliations.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines independently.
- Strong written and verbal communication skills, with the ability to collaborate effectively across finance and business teams.
- Familiarity with 1099 reporting requirements.
- Experience with AP automation tools, system integrations, or finance process automation (preferred).
- Exposure to Procurement, FP&A, or broader cross-functional finance operations (beneficial).
- Experience working successfully in a remote or distributed team environment (advantage).
Responsibilities
- Review, code, validate, and process vendor invoices in accordance with purchase orders, internal policies, and applicable accounting standards.
- Monitor the AP inbox, investigate invoice exceptions, and resolve issues such as missing purchase orders, duplicate invoices, and autopay entries.
- Maintain accurate vendor records, verify new vendor information including tax identification and banking details, and manage vendor inquiries and disputes professionally.
- Prepare and execute weekly payment runs through ACH, checks, and electronic transfers while ensuring appropriate authorization, accuracy, and timely payment.
- Reconcile the AP subledger to the general ledger and support month-end close by recording accruals for unbilled expenses, validating expense classifications, and assisting with P&L variance analysis.
- Identify and resolve synchronization or system errors between AP and ERP systems, including NetSuite or comparable platforms.
- Maintain organized and audit-ready documentation and support compliance activities, including 1099 reporting requirements where applicable.
- Partner with Procurement, Accounting, and FP&A to improve invoice workflows, coding accuracy, payment processes, and cross-functional financial operations.
- Identify and implement process improvements that increase automation, efficiency, accuracy, and internal controls across the AP function.
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