Real Estate Operations & Administrative Coordinator
New
M
Meydenbauer PartnersReal Estate
Remote - Philippines Based, Overlap with U.S. Pacific TimeFull-TimeMiddle
Salary$7.00-$18.00 USD/hour
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Job Details
- Languages
- Excellent English communication skills (written and verbal)
- Experience
- Minimum 3 years
- Required Skills
- AsanaQuickBooksNotionCRM
Requirements
- Minimum 3 years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or similar role
- Experience supporting U.S.-based real estate businesses
- Familiarity with property management systems (AppFolio, Yardi, Buildium, or similar)
- Strong organizational and multitasking skills with excellent attention to detail
- Excellent English communication skills (written and verbal)
- Experience with financial operations (invoice tracking, expense monitoring, reporting)
- Based in the Philippines with a reliable internet connection and professional home office setup
- Proficiency with project management tools (ClickUp, Notion, Asana)
- Experience with QuickBooks or other financial systems
- Minimum typing speed of 45 WPM
- Reliable high-speed internet connection with backup power and internet solutions preferred
Responsibilities
- Review, assign, and track work orders in client systems (e.g., AppFolio, Yardi, Buildium)
- Communicate with tenants, vendors, and contractors to schedule and confirm maintenance requests
- Monitor progress of jobs and ensure timely completion with proper documentation
- Track expenses, invoices, and operational costs related to property portfolios
- Assist with accounts payable/receivable and basic reporting
- Maintain compliance and operational documentation for audit readiness
- Prepare investor-ready reports with KPIs and portfolio summaries
- Support leadership with scheduling, follow-ups, and communication workflows
- Maintain CRM hygiene and ensure data accuracy across platforms
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