Admin Assistant (Construction & Project Administration)
New
D
D2BConstruction
Manila, Metro Manila, Philippines, AU business hoursContractMiddle
Salary68,000 PHP per month
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Job Details
- Languages
- English
- Experience
- Minimum of 2 years' experience
- Required Skills
- Microsoft ExcelGoogle WorkspaceData entry
Requirements
- Minimum of 2 years' experience in an Administrative Assistant, Office Administrator, Project Administrator, or similar role.
- Hands-on experience using Xero is required.
- Strong understanding of invoicing, purchase orders, accounts administration, and document management.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Strong written and verbal English communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
- Previous experience in the construction, engineering, building, or trades industry is highly preferred.
- Experience supporting Australian businesses is an advantage.
- Certificate or Diploma in Business Administration, Accounting, Bookkeeping, or a related field is preferred.
Responsibilities
- Provide day-to-day administrative support to the operations and project teams.
- Process invoices, purchase orders, expenses, and financial records using Xero.
- Assist with accounts payable and accounts receivable administration, including reconciliations and payment tracking.
- Prepare, organize, and maintain project documentation, reports, contracts, and correspondence.
- Manage document control by ensuring project files, supplier records, and compliance documentation are accurate and up to date.
- Coordinate meetings, calendars, travel arrangements, and internal communications.
- Support procurement administration and maintain organized records for subcontractors and suppliers.
- Perform accurate data entry while maintaining confidentiality and attention to detail.
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