Virtual Assistant (Project Coordinator)
V
VIATechnik Inc.Architecture and Construction
Philippines, Across different time zonesFull-Time
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Project CoordinationMicrosoft ExcelMicrosoft Office SuiteData management
Requirements
- Bachelor’s degree or equivalent experience in a relevant field.
- Proven experience as a virtual assistant or in a similar administrative role.
- Experience with architecture or construction industry practices.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in English.
- Ability to communicate effectively across different teams and time zones.
- Ability to take initiative and work independently.
- Proactive approach to problem-solving and task completion.
- Comfortable with virtual communication tools such as Zoom and Microsoft Teams.
Responsibilities
- Organize and maintain databases related to projects, clients, and team activities.
- Track and update project timelines, milestones, and deliverables.
- Schedule and coordinate meetings, calls, and appointments across different time zones.
- Manage calendars and ensure timely reminders for upcoming events.
- Handle data organization and manipulation in Excel spreadsheets.
- Generate reports and summaries based on provided data.
- Attend virtual meetings and take accurate minutes.
- Distribute meeting minutes promptly and follow up on action items.
- Liaise between the US office and various stakeholders.
- Provide daily follow-ups and standups to various leaders.
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