Executive Travel & Personal Assistant
New
W
WeAssist.ioCorporate Law
Remote so you can have the freedom to work from anywhere, 10:00 AM to 7:00 PM or 11:00 AM to 8:00 PM EDTFull-TimeMiddle
Salary$9,600 – $14,400/yr
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Job Details
- Languages
- English
- Required Skills
- Problem Solving
Requirements
- Proven experience managing highly complex, ever-changing travel logistics.
- Strong background as an Executive Assistant supporting high-level executives.
- Stellar English proficiency with clear written and verbal communication.
- Exceptional ability to anticipate problems and act proactively.
- Extreme attention to detail and ability to handle curveballs independently.
- Proficiency with Microsoft Outlook, Microsoft Teams, and mobile messaging apps.
- Experience with airline apps for monitoring travel.
- Professional setup including a clean background, high-quality camera and microphone, and strong Wi-Fi.
- Familiarity with Dropbox or Net Docs is preferred.
- Familiarity with AI tools like Claude or ChatGPT is preferred.
Responsibilities
- Manage all logistics for frequent domestic travel, planning 6+ weeks in advance.
- Build highly detailed itineraries and conduct weekly travel coordination calls.
- Coordinate hotel bookings, ground transportation, and verify availability of amenities.
- Handle dining reservations, grocery deliveries, and dietary requirement logistics.
- Manage last-minute schedule changes and proactively adjust travel arrangements.
- Coordinate seasonal maintenance and supplies for a second home, including private chef arrangements.
- Provide overflow executive assistant support including calendar management, email monitoring, and document preparation.
- Use AI tools to proofread and polish work and maintain organized shared storage.
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