Senior Executive & Operations Assistant
New
Malaysia / South Africa / Philippines / Singapore, U.S. Eastern Time business hoursFull-TimeSenior
Salary1,200 - 1,500 USD per month
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Job Details
- Languages
- English, Chinese (Mandarin or Cantonese)
- Experience
- 3+ years
- Required Skills
- Project Management
Requirements
- 3+ years of experience in operations, executive assistance, project coordination, property management, or a related field.
- Exceptional problem-solving and critical-thinking abilities.
- Demonstrated ability to work independently with limited direction.
- Strong internet research and AI-tool proficiency (ChatGPT, Gemini, Claude, etc.).
- Excellent written and verbal English communication skills.
- Strong organizational and project management capabilities.
- Ability to work during U.S. Eastern Time business hours.
- Chinese (Mandarin or Cantonese) fluency.
Responsibilities
- Research and solve complex operational issues across property management, legal, vendor, and tenant-related matters.
- Independently identify and contact relevant professionals, service providers, attorneys, government agencies, contractors, and vendors.
- Coordinate maintenance projects and oversee third-party maintenance coordination providers.
- Track project progress and ensure follow-through on action items.
- Manage communications with tenants, vendors, contractors, and property owners.
- Use AI tools, search engines, and other technology to efficiently gather information and develop solutions.
- Source specialized vendors and service providers for unique situations.
- Support executive decision-making by providing recommendations and researched solutions.
- Maintain project tracking systems and operational documentation.
- Escalate issues appropriately while proactively driving resolution.
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