VIP Events Senior Associate
New
United StatesFull-TimeSenior
Salary79,000 - 99,000 USD per year
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Job Details
- Experience
- Minimum 2 years
- Required Skills
- Project ManagementSalesforceSharePointMicrosoft ExcelBudget managementAsana
Requirements
- Minimum 2 years of experience in luxury, hospitality, or high-end event planning environments.
- Strong verbal and written communication skills.
- Excellent organizational, multitasking, and project management abilities.
- Experience coordinating cross-functional teams.
- Strong analytical skills with proficiency in Excel and budget tracking.
- Familiarity with event management and collaboration tools such as Asana, Salesforce, Splash, or SharePoint.
- Ability to work under tight deadlines.
- Proactive problem-solving mindset.
- Comfortable working non-traditional business hours, including evenings and weekends.
- Ability and willingness to travel approximately 30% for events.
Responsibilities
- Plan, coordinate, and execute VIP hospitality events in partnership with account management teams.
- Manage event logistics including venue sourcing, accommodations, entertainment providers, transportation, and on-site coordination.
- Serve as a key liaison between internal teams, vendors, suppliers, and stakeholders.
- Maintain and oversee VIP event planning workflows, schedules, and request management processes.
- Develop post-event reporting and analysis, identifying successes and improvement areas.
- Support procurement activities for VIP programs, including sourcing, vendor negotiations, contract management, and payment coordination.
- Monitor hospitality budgets, track expenditures, and prepare financial reports and forecasts.
- Build and maintain strong relationships with premium vendors and service providers.
- Manage multiple simultaneous events while proactively resolving challenges.
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