Executive Assistant & Strategic Operations Coordinator | AI & Salesforce Prof...
New
South Africa / Philippines / Colombia, US Timezone (PST)Full-Time
Salary1,500 - 1,800 USD per month
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Job Details
- Languages
- English
- Experience
- Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role
- Required Skills
- SalesforceAnalytical SkillsProblem SolvingOrganizational skillsTime ManagementGoogle Workspace
Requirements
- Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role
- Excellent written and verbal English communication skills
- Strong organizational and time-management abilities
- Experience managing executive inboxes and calendars
- Comfortable handling confidential information
- High attention to detail and follow-through
- Strong internet research and analytical skills
- Self-starter with strong initiative and problem-solving ability
- Strong proficiency with Claude AI or similar AI productivity tools
- Familiarity with Gmail, Google Workspace, and common productivity tools
- Experience with project management platforms and SOP documentation
- Comfortable learning new software quickly
- Familiarity with CRM systems such as Salesforce is a plus
Responsibilities
- Manage multiple inboxes and calendars across two companies
- Prioritize communications and flag urgent matters
- Draft and respond to emails on behalf of the executive
- Coordinate meetings, scheduling, travel, and follow-ups
- Organize tasks, action items, and ongoing priorities
- Prepare summaries and follow-up communications from recorded meetings and calls
- Use Claude and other AI tools to support operational workflows
- Help develop and maintain SOPs (Standard Operating Procedures)
- Conduct business, vendor, and market research
- Support due diligence and operational review processes
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