Intake and Admin Assistant
New
Source API remote eligibility restrictions: Australia, Canada, India, Ireland, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States, Pacific Standard TimeFull-TimeJunior
Salary1,245 - 1,350 USD per month
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Job Details
- Languages
- English, Spanish
- Experience
- 1 year experience as a Legal Assistant
Requirements
- 1 year experience as a Legal Assistant with a touch of client Intake
- High attention to detail in both written and administrative work
- Clear, confident, and professional verbal communication
- Comfortable speaking with clients and internal stakeholders
- Willingness to speak up, ask questions, and provide input when needed
- Intelligent, curious, and eager to work and learn
- Easily trainable and receptive to feedback
- Reliable and consistent follow-through on tasks and deadlines
Responsibilities
- Calendar deadlines and appointments and regularly check upcoming due dates
- Take and process client payments
- Schedule consultations and manage client appointments
- Follow up with clients regarding document requests and missing information
- Run billing tasks and support invoice management through Clio
- Pull exhibits and assist with document preparation
- Manage and monitor emails for timely responses and follow-ups
- Conduct intake conversations with new and prospective clients
- Save, organize, and maintain digital client files
- Send representation agreements and intake documentation
- Answer incoming phone calls and act as the primary receptionist
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