Virtual Executive Assistant

New

Professionals living in LATAM and the Caribbean, US business hoursFull-TimeExecutive

Salary14,400 - 19,200 USD per year

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Job Details

At least 2 years of experience working as an executive assistant for CEOs or high-profile managers.
Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail
Advanced written and spoken English skills (including top grammar skills) - Scores C1&C2
Detail-oriented
Appropriate work-from-home environment
FT availability (40 hours a week)
Excellent relationship skills
Experience working with CRM systems
Experience working from home
Good time management
Experience working with US-based companies
Problem-solving and ability to work under pressure
Self-motivated
Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
RAM: 16 GB minimum
25 - 50 Mbps Internet Speed (Min)
USB headset with noise-canceling (ideally)

Manage the executive’s calendar across time zones, coordinating meetings, events, and reminders.
Screen, draft, and respond to emails on behalf of the CEO or executive team, ensuring timely communication.
Coordinate domestic and international travel logistics, including itineraries, bookings, and expense reports.
Conduct business research and prepare concise summaries to support decision-making and client outreach.
Maintain and update contact databases and CRM systems with precision and discretion.
Answer and route calls professionally, acting as the first point of contact for internal and external stakeholders.
Assist with the preparation of reports, meeting agendas, and follow-up tasks.
Provide support on special projects and executive-level personal tasks, as needed.

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