Virtual Administrative Assistant – Logistics & Project Coordination
New
Listing location: Colombia, Structured job location: Colombia, Based in Latin America (Colombia preferred), Eastern Time business hoursPart-Time
Salary not disclosed
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Job Details
- Languages
- Fluent English and Spanish (spoken and written)
- Required Skills
- Microsoft ExcelAttention to detailOrganizational skills
Requirements
- Fluent English and Spanish (spoken and written)
- Strong organizational and administrative skills
- Experience using Microsoft Excel and Word
- Ability to track and manage multiple projects
- Comfortable coordinating logistics and supplier communication
- Strong attention to detail
- Reliable and proactive work ethic
- Experience supporting construction, logistics, or operations teams
- Experience coordinating travel or equipment logistics
- Familiarity with project tracking or job logs
Responsibilities
- Maintain a job log to track ongoing installation projects
- Maintain and update a quote tracking log
- Organize project documentation and notes
- Assist the owner with administrative coordination and task tracking
- Book hotel accommodations for installation teams
- Assist with scheduling travel for project work
- Coordinate project-related logistics as needed
- Contact suppliers to arrange rental equipment for installation projects
- Confirm availability and delivery timelines
- Maintain records of equipment rentals and related costs
- Work directly with the company owner to organize project activities
- Communicate occasionally with suppliers when equipment rentals are needed
- Maintain clear records and updates on project progress
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