Junior Accounts & Finance Administrator
Q
QuantumLoopAIHealthtech
India, UK business hours (9:00 AM to 6:00 PM GMT/BST)Full-TimeJunior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Formal work experience is not required, Previous experience is not essential
- Required Skills
- Microsoft Excel
Requirements
- Exceptional Excel and Spreadsheet Skills
- Highly confident using Excel for trackers, formulas, data validation, reconciliations, organisation systems, reporting and error checking
- Outstanding Organisation
- Exceptional Attention to Detail
- Strong Written and Spoken English
- Strong Common Sense and Problem-Solving Ability
- Calm and Professional Under Pressure
- Comfortable working remotely and aligning to UK business hours (9:00 AM to 6:00 PM GMT/BST)
- Previous experience with Xero
- Previous experience with HubSpot CRM
- Previous experience with Stripe
- Previous experience with GoCardless
- Previous experience with Revolut
- Experience in invoicing, accounts receivable or financial administration
- Familiarity with payment reconciliation processes
- Experience working in a startup or fast-paced business environment
- Customer service experience, particularly handling billing or payment queries
Responsibilities
- Raise and issue accurate client invoices using Xero.
- Chase overdue invoices and follow up on outstanding balances with clients professionally.
- Track payment statuses across Stripe, GoCardless, Revolut and bank records.
- Update invoice and payment records within HubSpot CRM.
- Maintain highly accurate client finance data and line items across all systems.
- Cross-check sales data against invoicing instructions and flag discrepancies.
- Ensure all CRM fields and finance records are correctly updated at all times.
- Liaise with internal sales teams regarding billing queries and client account details.
- Communicate professionally with clients regarding invoices, payments and account queries.
- Draft clear and professional finance-related emails.
- Maintain organised Excel trackers, reporting sheets and reconciliation documents.
- Escalate discrepancies, missing data or client issues promptly.
- Follow strict internal processes and standard operating procedures.
- Support finance and operations teams with general administrative tasks.
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