Executive Assistant / Office Operations Coordinator (Medical Device Startup)

3+ years experience supporting executives or teams in an EA/admin/ops role Strong calendar management and scheduling skills across time zones Proactive mindset Excellent written English and professional communication High attention to detail and strong follow-through Comfortable working with a hybrid team and coordinating with office-based staff Familiarity with handling mail scanning workflows and document routing (preferred) Experience supporting events/off-sites and conference planning (preferred) Social media posting + inbox monitoring experience (implementation) (preferred) Familiarity with Google Workspace / Gmail Familiarity with Slack Preferred familiarity with SharePoint Familiarity with basic spreadsheets/docs for trackers and task lists

Manage calendar scheduling and external coordination Coordinate scheduling around conferences and travel Build and maintain conference agendas Assist with meeting logistics and time zone coordination Coordinate company lunch ordering and office supply delivery Maintain office operations checklists Support company event planning and coordination Manage incoming paper mail triage and routing Create mail intake tracker and ensure proper filing Support early communication workflows for European stakeholders Monitor email and inbound items during early California hours Post scheduled social media content (optional) Monitor comments/DMs and flag/respond (optional) Support basic content publishing consistency (optional)