Wikimania Scholarships and Volunteer Coordinator (Paris Based) 6 Month-Contract
Company:Wikimedia Foundation
Location:Australia, Austria, Belgium, Brazil, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Ghana, Greece, India, Indonesia, Ireland, Israel, Italy, Kenya, Mexico, Netherlands, Nigeria, Peru, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Uganda, United Kingdom, United States of America, Uruguay, CEST
Languages:English, French
Seniority level:Middle, 3-5 years
Experience:3-5 years
Skills:
Project ManagementProject CoordinationJiraAdministrative ManagementMicrosoft ExcelDocumentationCommunication SkillsCollaborationProblem SolvingCustomer serviceAttention to detailOrganizational skillsTeamwork
Requirements:
Strong administration and record-keeping skills. Experience with tools like email campaign platforms and records systems. Good communication and customer/audience-facing skills. Experience working with a diverse range of people. Can-do attitude to problem-solving. General Conference and Event experience. 3-5 years of experience with event coordination and attendee enquiry response. Experience working directly with a diverse set of volunteers across different regions. Experience in managing the use of tools such as email campaign platforms and records systems. Experience with coordinating high-volume communications. Fluent in French and English. Understanding of European regions' events and conference industry.
Responsibilities:
Facilitate and coordinate scholarships for Wikimania 2026. Communicate with scholars regarding travel, visa, and accommodation requirements. Coordinate volunteer role opportunities with scholars. Attend Scholarship coordinating and Core Organizing Team weekly calls. Build FAQ for potential inquiries and answer ad hoc questions. Collaborate on and send out 'Wikimania Guide for Attendees'. Provide on-site support for scholars during Wikimania 2026. Conduct post-event evaluation and reporting of the scholarship process. Attend Core Organising Team or subcommittee meetings. Support the Scholarship subcommittee with administrative work and communications. Contribute to post-event surveys and debriefs. Develop content for and facilitate training and information sessions. Attend pre-event training for event support. Manage documents via Google Docs and spreadsheets. Work with volunteers to keep Wikimania pages updated on Scholarships. Liaise arrival and departure of volunteers with local agents. Coordinate scholars' volunteering activities during the event, including rotas and last-minute changes.
