Executive Assistant (LATAM Remote)

Experience supporting Presidents, CEOs, Founders, or high-level executives. Strong experience with international and domestic travel booking and travel documentation. Proven long-tenure and reliability in previous roles. Experience in fast-paced, high-expectation environments. Extremely detail-oriented. High sense of urgency and ownership. Exceptional organizational and time-management skills. Excellent written and verbal communication skills. Ability to manage confidential information with maturity and discretion. Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar, Gmail). Tech-savvy and comfortable learning new tools quickly. Must have lived and/or worked in the United States for at least 2 years. Advanced English — C1 level required (written and verbal). High cultural awareness and professionalism.

Manage the President’s calendar, meetings, and daily priorities. Coordinate domestic and international travel, including itineraries, booking, and documentation. Organize emails, messages, and tasks, ensuring timely follow-ups. Prepare agendas, briefing notes, presentations, and recap reports. Track deadlines, deliverables, and project milestones across multiple businesses. Follow up with internal teams and external partners on outstanding items. Serve as a communication filter and liaison for the President. Maintain organized digital files, documentation, and records. Create and improve workflows to prevent recurring mistakes. Support vendor coordination, signatures, approvals, and policy documentation. Assist with local and personal tasks as needed, maintaining discretion.