Executive Assistant (US Digital Transformation, WFH)

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Requirements:

• Minimum of 3 years of experience as an executive assistant or in a similar role, for executive level personnel in a virtual setup.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Flexibility to work across different time zones.
• Knowledgeable in navigating CRMs like ZOHO.

Responsibilities:

• Manage and maintain the CEO's calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and manage logistics for meetings, conferences, and events.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Organize and prepare agendas, materials, and minutes for executive meetings.
• Ensure the CEO is well-prepared for meetings by providing relevant information and documentation.
• Follow up on action items and deadlines from meetings to ensure timely completion.
• Plan and coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and visas.
• Prepare door to door travel itineraries and travel expense reports.
• Assist with special projects assigned by CEO and support in sales project monitoring.
• Conduct research and gather information to support decision-making and strategic planning.