- Process and reconcile all Core Pay prepaid card transactions across both QBO entities, matching each transaction to the correct client matter and invoice.
- Process and reconcile USCIS fronted filing fee credit card transactions, identifying and resolving issues.
- Work with the Controller to implement and maintain the redesigned journal entry summarization approach for credit card reconciliation.
- Maintain accurate matter coding for all card transactions in QBO and flag discrepancies.
- Support the Controller with AP functions including vendor bill entry, coding, and payment preparation.
- Assist with the vendor transfer of non-attorney vendors from Meltzer Hellrung PC to MH Software LLC.
- Maintain organized vendor records in QBO, flagging duplicate entries, missing documentation, or coding inconsistencies.
- Maintain clean and accurate transaction records in both QBO files on a daily basis.
- Support the monthly close process by completing assigned tasks by the designated close deadline.
- Assist with bank reconciliations and flag unreconciled items or discrepancies.
- Run standard QBO reports as requested.
- Work closely with the Senior Bookkeeper and cross-train on key processes.
- Respond to Controller and CFO requests within agreed service level timelines.
- Proactively surface issues, discrepancies, or process gaps to the Controller.
- Participate in periodic team check-ins.