Contract Operations Specialist
New
J
JLLFacilities management
Remote –Warsaw, POLFull-Time
Salary not disclosed
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Job Details
- Required Skills
- MS OfficeCustomer service
Requirements
- Have previous experience as a Facilities Administrator or in a similar role.
- Demonstrate customer service skills and orientation.
- Be able to multitask and maintain professionalism under stressful situations without supervision.
- Be proficient in MS Office and Outlook.
- Have written, verbal, and people skills.
- Have experience in a fast-paced, corporate multinational environment.
- Be flexible regarding the type of work carried out and availability.
- Have hands-on experience in facilities and events environments.
Responsibilities
- Provide facilities information and administrative support to the Facilities Manager.
- Maintain performance data and prepare monthly KPI, audit, inspection, work order, and accident reports.
- Support Client Task and Permit to Work systems, schedule work, track tasks, and coordinate supplier access.
- Administer planned preventative maintenance, repair services, and contracted services.
- Raise purchase orders, coordinate invoice support, receipt POs, and manage accruals.
- Maintain inventories of consumables and critical spares.
- Monitor supplier service delivery, safety, and KPI/SLA performance; escalate issues as needed.
- Support office operations and maintain records, systems, files, reports, and data.
- Respond to customer service requirements and complaints, escalating when necessary.
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